Module 09
FleetMaster
Fleet management — mapping vehicle request and repair processes, with vehicle registration, maintenance scheduling and insurance/MOT tracking. Internal reports are handled by the Analytics360 module; GPS-based functionality, integrations and cost optimization are coming soon.
Background
Fleet as a governed, cost-tracked asset class
FleetMaster is the fleet-management module of ArchiPM-Nexus. It is built to map vehicle request and repair processes — vehicle registration, maintenance scheduling, and insurance and MOT (technical inspection) date tracking. The required internal reports are handled by the Analytics360 module. GPS-based functionality, third-party integrations (GPS fleet, fuel-card) and cost optimization are coming soon. FleetMaster treats every vehicle as a governed asset under the same framework as building equipment, so maintenance, documentation and process tracking are consistent across the entire asset base.
Main Features
What FleetMaster does today
Vehicle registration — cars, vans, service vehicles and special equipment
Maintenance scheduling linked to ProactiMax work orders
Insurance and MOT (technical inspection) date tracking with expiry alerts
Vehicle status tracking — active, in service, decommissioned
Mileage and usage tracking
Driver management
Immediate vehicle allocation and assignment tracking
Advance allocation planning for scheduled work
Custom visibility and mandatory-field rules per role
Data import from external sources (e.g. Excel, ERP exports)
The Problem
Fleet costs are a black box — fuel, maintenance and insurance data live in three different inboxes.
Maintenance is scheduled by memory — a service gets missed until something breaks.
Insurance and MOT dates are tracked in a calendar that nobody checks — expiries are discovered late.
Total cost of ownership per vehicle is impossible to calculate because the data is scattered.
Decommissioned vehicles stay in the registry, inflating insurance and fleet-cost reports.
Coming Soon
Planned capabilities
EV Fleet Management
SoonTrack electric vehicles separately — charging sessions, battery health and range, with charging-station integration.
Predictive Maintenance
SoonAI predicts vehicle failures from mileage, usage patterns and maintenance history — before breakdown.
Route Optimization
SoonOptimize routes based on GPS data, traffic and job schedules — reduce fuel cost and idle time.
Total Cost of Ownership Dashboard
SoonReal-time cost-per-vehicle, cost-per-kilometer and fleet-utilization analytics in one dashboard.
Driver Behavior Analytics
SoonGPS-based insights on speeding, harsh braking and idle time — for safety and cost optimization.
GPS Fleet Integration
SoonIntegration with GPS-based fleet-management solutions — vehicle location, mileage and usage data fed into ArchiPM-Nexus. Coming once the custom integration is built.
Fuel-Card Integration
SoonCustom integration with your fuel-card provider over its API or an MCP connector — fuel transactions automatically matched to vehicles and cost centers. Coming per provider.
Cost Optimization
SoonFuel, maintenance and insurance cost optimization per vehicle — coming once the integration and reporting layers are in place.